Showing posts with label attorney escrow accounts. Show all posts
Showing posts with label attorney escrow accounts. Show all posts

Wednesday, March 21, 2007

Attorney Grievance Commission v. Mba-Jonas (Ct. of Appeals)

Decided March 20, 2007 -- Opinion of Chief Judge Robert M. Bell

Respondent had entered a Condition Diversion Agreement ("CDA") with Petitioner ("the Commission") after a client complaint to Petitioner, the specifics of which complaint were not identified. Respondent's monitor ("Monitor") under the CDA came to learn of escrow account irregularities in Respondent's account including three overdrafts, one of which post-dated the execution of the CDA, and that settlement funds pertaining to one client's accident case were used to satisfy other escrow payments for other clients and to third-party medical care providers who had not treated that client.

The Commission charged Respondent with violations of
  • MLRPC Rule 1.15 Safekeeping Property
  • MLRPC Rule 8.1 Bar Admission and Disciplinary Matters
  • MLRPC Rule 8.4 (a) and (d) Misconduct, as adopted by Rule 16-812
  • Rule 16-604
  • Rule 16-607
  • Rule 16-609
  • Maryland Code, BP §§10-304,-306 and -307.
The Circuit Court for Anne Arundel County found violations of Rules 1.15 and 8.4(a) and of Rule 16-604 and -607, but no other violations, and noted mitigation evidence in Respondent's lack of intent to deceive and personal difficult circumstances.

The Commission filed four exceptions to the Maryland Court of Appeals, regarding the Circuit Court's failure to find violations of Rule 16-609, Code § 10-306 and Rules 8.1 and Rule 8.4(d). The Court of Appeals sustained the Commission's first three exceptions but overruled it on
the matter of Rule 8.4(d), noting that the Commission's reliance on the existence of contradictory testimony at the fact hearing was not a proper basis for a valid exception to the hearing judge's finding on that point.

The Court of Appeals noted the breadth of Rule violations in this case and the failure of Respondent to take the opportunity that the Commission afforded him under the CDA. Examining prior precedents involving conduct similar to Respondent's but also critically distinguished therefrom, the Court of Appeals suspended Respondent indefinitely with leave to reapply for reinstatement after 90 days.

The full opinion is available here in PDF format.

Monday, March 19, 2007

Attorney Grievance Commission v. McCulloch (Ct. of Appeals)

Filed March 19, 2007. Opinion by Chief Judge Robert M. Bell.

This case arose out of the representation by McCulloch of a client in a pending divorce action, for which McCulloch asked and received a retainer of $2,500. The retainer, including the unearned portion thereof, was deposited by McCulloch into her operating account rather than an escrow account.

Beginning about two weeks thereafter, the client began a series of e-mail requests to McCulloch, urging her to "move forward" on the case, to which she did not respond until about a month later, stating that the documents "were in progress". By e-mail about three weeks later, the client "discharged" McCulloch, and asked for a complete refund within a week. McCulloch responded the same day, with a copy of the letter and pleadings she had prepared, and a bill showing a credit due of $1,474, but no check. Two days later, McCulloch e-mailed the client, urging him to reconsider his decision to discharge her. Other than a few inconclusive e-mails, there was no further communication from McCulloch about the case for almost three months.

The client filed a complaint with the Attorney Grievance Commission ("AGC"), and AGC forwarded a copy of the complaint on to McCulloch, requesting a response from her within 15 days, She did not respond to that or to two subsequent letters until more than four months later, by which time the client had written directly to McCulloch, seeking a refund of the $1,474 he had been advised was due. In the meantime, AGC had written again, this time seeking copies of her trust account and client cards. With her response, McCulloch included an amended bill, with a revised credit due of $880, which she had refunded to the client "directly from her trust account" after she had received a settlement on an unrelated matter in the amount of $960. Her operating account had had a negative balance during the time the refund was due to the client.

Referred for a hearing, the hearing judge found, by clear and convincing evidence, the above facts, and violations of Rules 1.4(a)(3), 1.15(a), 1.16(d), 8.4(b), (c) and (d) of the Rules of Professional Conduct, Rule 16-604 and Sections 10-304 and 10-306 of the Business Occupations and Professions Article, but rejected the argument that McCulloch had committed theft.

Neither party excepted to the hearing judge's findings, but AGC did file exception to the recommended sanction, requesting disbarment rather than indefinite suspension. It relied upon the Vanderlinde, Blum, Duvall and Roberts cases for the proposition that misappropriation of funds by an attorney will result in the disbarment of an attorney in the absence of compelling extenuating circumstances justifying a lesser sanction, and that no such circumstances are present here.

The court disagreed, noting that the circumstances in this case were much less egregious than in the other cases, that McCulloch had admitted to her wrong conduct without making excuses, had expressed remorse and that she expected consequences from that conduct, only requesting something short of disbarment. The court also noted that the finding below on the theft charge was at best ambiguous on the issue of the conduct being dishonest and deceitful, and was inclined not to impose disbarment on "such a finding". The court further noted that McCulloch had no prior grievance history, and from McCulloch's remorse the court noted that it could infer that the conduct was less likely to recur. Given that the purpose of attorney discipline was to protect the public and not to punish the erring attorney, the court was satisfied the appropriate sanction was to suspend McCulloch indefinitely, rather than disbarment.

The opinion is available in PDF format.

Thursday, March 15, 2007

New Rules Concerning Escrow Accounts Promulgated

On March 12, 2007, the Court of Appeals promulgated new rules with respect to funds that attorneys hold in escrow. In summary:

1. Withdrawals from an escrow may only be made by check or electronic withdrawal. No ATM withdrawals are allowed.

2. No funds from an attorney trust account shall be disbursed if the disbursement would create a negative balance with regard to an individual client matter or all client matters in the aggregate.

3. There is a new rule, Rule 16-606.1., which provides as follows:
Rule 16-606.1. ATTORNEY TRUST ACCOUNT RECORD-KEEPING

(a) Creation of Records The following records shall be created and maintained for the receipt and disbursement of funds of clients or of third persons:

(1) Attorney Trust Account Identification

An identification of all attorney trust accounts maintained, including the name of the financial institution, account number, account name, date the account was opened, date the account was closed, and an agreement with the financial institution establishing each account and its interest-bearing nature.

(2) Deposits and Disbursements

A record for each account that chronologically shows all deposits and disbursements, as follows:

(A) for each deposit, a record made at or near the time of the deposit that shows (i) the date of the deposit, (ii) the amount, (iii) the identity of the client or third person for whom the funds were deposited, and (iv) the purpose of the deposit;

(B) for each disbursement, including a disbursement made by electronic transfer, a record made at or near the time of disbursement that shows (i) the date of the disbursement, (ii) the amount, (iii) the payee, (iv) the identity of the client or third person for whom the disbursement was made (if not the payee), and (v) the purpose of the disbursement;

(C) for each disbursement made by electronic transfer, a written memorandum authorizing the transaction and identifying the attorney responsible for the transaction.

Cross reference: See Rule 16-609 c, which provides that a disbursement that would create a negative balance with respect to any individual client matter or with respect to all client matters in the aggregate is prohibited.

(3) Client Matter Records

A record for each client matter in which the attorney receives funds in trust, as follows:

(A) for each attorney trust account transaction, a record that shows (i) the date of the deposit or disbursement; (ii) the amount of the deposit or disbursement; (iii) the purpose for which the funds are intended; (iv) for a disbursement, the payee and the check number or other payment identification; and (v) the balance of funds remaining in the account in connection with the matter; and

(B) an identification of the person to whom the unused portion of a fee or expense deposit is to be returned whenever it is to be returned to a person other than the client.

(4) Record of Funds of the Attorney

A record that identifies the funds of the attorney held in each attorney trust account as permitted by Rule 16-607 b.

(b) Monthly Reconciliation

An attorney shall cause to be created a monthly reconciliation of all attorney trust account records, client matter records, records of funds of the attorney held in an attorney trust account as permitted by Rule 16-607 b, and the adjusted month-end financial institution statement balance. The adjusted month-end financial institution statement balance is computed by adding subsequent deposits to and subtracting subsequent disbursements from the financial institution's month-end statement balance.

(c) Electronic Records

Whenever the records required by this Rule are created or maintained using electronic means, there must be an ability to print a paper copy of the records upon a reasonable request to do so.

Committee note: Electronic records should be backed up regularly by an appropriate storage device.

(d) Records to be Maintained

Financial institution month-end statements, any canceled checks or copies of canceled checks provided with a financial institution month-end statement, duplicate deposit slips or deposit receipts generated by the financial institution, and records created in accordance with section (a) of this Rule shall be maintained for a period of at least five years after the date the record was created.

Committee note: An attorney or law firm may satisfy the requirements of section (d) of this Rule by maintaining any of the following items: original records, photocopies, microfilm, optical imaging, electronic records, or any other medium that preserves the required data for the required period of time and from which a paper copy can be printed.

Cross reference: Rule 1.15 (Safekeeping Property) of the Maryland Lawyers’ Rules of Professional Conduct.

The new and amended rules are available in WP and PDF.